workstreams.ai: AI-Powered Workflow Management for Smarter Teams

workstreams.ai is a modern, AI-enhanced workflow management app designed to boost team productivity by intelligently breaking down tasks, generating detailed descriptions, and streamlining collaboration directly within Slack and Microsoft Teams. With features like time allocation tracking, Kanban boards, in-app calendars, frozen tasks, and automated repeating workflows, it helps teams plan, monitor, and execute projects with precision. The platform’s AI-powered tools—including subtask generation, prompt shortcuts, and collaborative AI ideation—are available in public beta, empowering users to improve process efficiency by up to 70%. Built for flexibility and transparency, workstreams.ai ensures responsible AI use by not sharing user data and allows easy opt-in or opt-out of AI features. It’s ideal for remote teams, freelancers, startups, and organizations across marketing, sales, HR, IT, and customer support.

Key Features:

• AI Task Description Generator: Creates detailed, customizable task descriptions with adjustable tone, format, and complexity.
• AI Subtask Generator: Automatically breaks down large tasks into manageable, checkable subtasks for better planning and delegation.
• AI Prompt Collaboration: Enables teams to share, view, and refine AI-generated prompts for brainstorming and content ideation.
• AI Prompt Shortcuts: Save frequently used AI prompts as reusable shortcuts for consistency and speed (e.g., product descriptions, project kickoffs).
• Kanban Boards: Customizable task boards with flexible worksteps to match any team’s unique workflow.
• Time Allocation Tracking: Uses historical data to provide accurate task duration estimates, identify bottlenecks, and balance workloads.
• In-App Calendar: Offers monthly, weekly, and daily views with sync to Google and Outlook calendars.
• Frozen Tasks: Tracks time since last activity to monitor task progress and prevent stagnation.
• Automated Repeating Tasks: Schedule recurring tasks with customizable intervals for consistent workflow execution.
• Auto-Forwarding: Automatically moves tasks between workflows based on predefined process steps.
• Goal Tracking: Supports goal burndown charts and cumulative flow charts for large-scale project visibility.
• Slack & Microsoft Teams Integration: Create and manage tasks directly from channels, with real-time sync and notifications.
• File Attachments & Custom Fields: Attach documents, images, and add custom metadata for better task organization.
• Smart Filters & Global Search: Quickly find and organize tasks using powerful search and filtering tools.
• Task Chat & Follow Functionality: Real-time updates and follow options for improved team communication.
• Mobile Access: Full functionality on mobile devices for on-the-go task management.
• Data Privacy & Responsible AI Use: User data is not shared; AI processing uses OpenAI with temporary retention and full opt-in/opt-out control.
• Beta Tester Program: Opportunity to participate in early access to new AI features.

Pricing: workstreams.ai offers a forever-free plan for teams of up to 3 members, including all PRO features. The Pro plan starts at $7.99 per user/month when billed annually, with unlimited workflows, tasks, automations, and full ownership management. Enterprise plans are available with custom features like SSO, tailored onboarding, and custom exports. A 50% discount is offered for NGOs and research teams. All plans support AI features via optional public beta access.

Conclusion: workstreams.ai is a powerful, intuitive, and AI-driven workflow platform that transforms how teams manage tasks, collaborate, and optimize time—offering exceptional value, especially for small teams and organizations seeking efficiency, transparency, and seamless integration with their existing communication tools.