Outmind.ai: Your Intelligent Virtual Colleague for High-Stakes Teams

Outmind.ai is a secure, high-precision AI search assistant engineered for project teams in engineering, design, and legal domains. It revolutionizes knowledge management by enabling instant, natural language queries across internal tools and documents—no matter the format or location—including scanned PDFs, emails, archives, and cloud platforms. With military-grade encryption, ISO 27001 certification, and strict access controls, Outmind ensures data privacy and compliance while delivering 100% retrieval accuracy. Its customizable AI Agents automate complex tasks like report generation and tender responses, and its intelligent extraction capabilities produce concise summaries and detect errors in deliverables. Teams experience up to 4x faster answers, save 15 days annually per employee, and reduce internal information requests by 80%, making it an indispensable virtual colleague for frequent, high-effort knowledge work.

Key Features:

• Semantic Search: Understands context and business-specific jargon for precise results.
• Universal Document Support: Handles scanned PDFs (with OCR), presentations, tables, emails, ZIP, PST, and more.
• Cross-Platform Integration: Seamlessly connects with Microsoft 365, Google Suite, SharePoint, Outlook, Teams, and internal servers.
• AI-Powered Question Answering: Delivers instant, accurate answers using Generative AI.
• Intelligent Data Extraction: Automatically identifies and summarizes key elements from complex documents.
• Customizable AI Agents: Automates workflows like report drafting, tender submissions, and document analysis.
• Secure Deployment Options: Supports secure cloud (France), private cloud, and on-site hosting with full data isolation.
• Enterprise-Grade Security: Military-grade encryption (per customer key), two-factor authentication, audit logs, SSO, SAML/OIDC.
• Advanced Rights Management: Respects existing access permissions—users only see files they’re authorized to access.
• Multilingual Comprehension: Understands and processes content in multiple languages.
• Boolean & Custom Filters: Enables advanced, precise search queries tailored to team needs.
• Deduplication & DeNISTing: Eliminates redundant content and ensures data integrity.
• Desktop App with Keyboard Shortcuts: Accessible via browser or desktop app with Spotlight-like shortcuts for fast workflow integration.
• Turnkey Setup: Off-the-shelf connectors for rapid deployment.
• Administrator Dashboard: Centralized control for managing users, access, and compliance.
• Optimized Copywriting Tools: Generates mini-CVs, reference sheets, and improves tender document quality.
• Error Detection: Flags sensitive information, omissions, and spelling mistakes in deliverables.

Pricing: Outmind.ai offers flexible pricing through a Company Plan, Enterprise Plan, and Custom Plan, with subscription options available via AWS Marketplace and other partners. Payment methods include bank transfers, direct debits, and monthly or multi-year commitments (discounts for longer terms). A trial is available to experience the platform’s capabilities before committing.

Conclusion: Outmind.ai stands out as a powerful, secure, and intelligent knowledge assistant that transforms how technical and legal teams access, analyze, and act on information—boosting productivity, accuracy, and collaboration while maintaining top-tier data protection.